From the closing spreadsheet to financial control: what business intelligence brings to finance

When time goes on preparing, not analysing

In many SMEs, every close repeats the same thing: export data from the ERP, the banks and Excel, consolidate it, reconcile it and build the report. When it is finally ready, little time is left for what matters: understanding what happened and what decisions to take.

Business intelligence and automation do not replace financial judgement. What they do is give back the time lost preparing the information.

What a finance team can see with its data connected

• Performance: income statement and its trend, revenue, costs and margins.
• Treasury and liquidity: cash flow, forecasts and bank position.
• Budget and control: actual versus budget, deviations and their causes.
• Customers and products: which customers and which products or services are really profitable.
• Projects and business units: profitability per project and margin per unit.
• People and resources: staff cost, productivity and efficiency by area.

From periodic reports to alerts

The next step is not having to go looking for problems. With automatic alerts, the system warns you when an expense exceeds budget, when receivables are about to fall due, when performance is below expectations or when treasury approaches a critical level. Periodic reports are generated and sent automatically to the right people.

An example of how it is applied

Illustrative example: by cross-referencing invoicing and costs by customer, a company discovers that two of its biggest customers leave less margin than other, smaller ones. That reading, impossible to see in the aggregate monthly close, changes how it negotiates terms and how it allocates its sales effort.

How we solve it at GY3 Solutions

We start from the data in your systems, structure it into a reliable model, build the financial reports with the indicators your management needs and set up automatic alerts and summaries. You bring the judgement and we bring the technology. Discover our Data & AI line.

Would you like more time to analyse and less to prepare reports? Let's talk.