Data for hospitality: how to know which products and hours make you money

A full venue is not always a profitable one

In hospitality it is easy to measure the feeling that "it went well": lots of people, a high till. It is harder to know whether the business makes money from what it sells, at what times and with which staffing. The POS records every sale, but that information rarely turns into answers.

The questions data can answer

• Which products sell the most and which really leave the most margin?
• Are there products that sell a lot but contribute little profit?
• What are the busiest hours and days?
• Is staffing right-sized for those peaks?
• How do purchases and costs evolve compared with sales?
• Is this month going better or worse than the last, and why?

The indicators worth having at hand

Daily and monthly revenue, average ticket, sales by product and category, busiest hours and days, costs and margin, comparisons between periods and, if you have several venues, all of them in one view. You do not need to watch them all every day: it is enough to have the few that truly guide your decisions.

Information without complicating your day

The key is that it should not mean extra work. The data that already exists in the POS, in Excel or in your management software is connected and organised automatically, and presented in a clear dashboard you can check from your phone. In addition, an end-of-day summary or a low-stock alert can reach you by email or WhatsApp without you having to go and look for it.

An example of how it is applied

Illustrative example: by cross-referencing sales and costs, a restaurant finds that a dish that is ordered a lot has a low margin because of its ingredient costs, while a quieter one leaves much more. With that it can adjust the menu, the price or the way it recommends it.

How we solve it at GY3 Solutions

We connect your sources, organise the data, build the dashboard with your indicators in Power BI and set up the alerts you care about. And we support you so it keeps evolving with you. See how we work in Data & AI.

Would you like control of your restaurant or café? Write to us.